FarmVet Hub
Demo

For UK farm-vet practices

How much of your working capital is sitting unbilled on a farmer's kitchen table?

Usually a six-figure sum — and it's stuck behind one person. The senior vet, who spends the first week of every month checking, altering and approving a pile of bills. FarmVet Hub turns that crunch into a few minutes a day: vets capture in the field, the senior reviews each visit as it lands, and on day 1 of the next month every invoice is ready to post.

See what it's costing you Book a 20-min demo

Built in Scotland · UK VMR compliance baked in · Works offline in the barn

Where the money actually leaks.

Two leaks. First and biggest: medicines dispensed in the field that never make it onto the bill — industry estimates put this at 2-5% of medicine revenue, walking out of the drug cupboard each year. Second: the slippage past month-end — every day late is interest-free credit on top of your standard 30 or 60-day payment terms.

Drop your numbers in — see what both are worth.

£

Total practice billings per month, across all vets.

40%

Most farm-vet practices sit between 30 and 50%.

3.0%

Doses dispensed in the field that never make it onto a bill.

£

Typical billed value of a single farm visit — call-out plus time.

Whole visits that never get invoiced — forgotten, lost notes, written off.

10 d

Most practices send around the 10th of the following month.

7.0%

Your overdraft or working-capital rate.

What FarmVet Hub puts back — per year

£17,813

Missing medicine sales
£14,400
Missing entire visits
£1,080
Cost of delayed payment
£2,333

On top of the cash above, you're handing out £33,333 of interest-free credit every month while bills sit unsent.

And the bigger prize

The senior vet gets their month-end back.

Days currently lost to checking and altering bills become a few minutes a day, every day.

A bonus we won't try to put a £ on: FarmVet Hub also messages the farmer when the vet is a few miles out — so the stockman is at the gate, not in the next field. Less waiting, smoother visits. Hard to quantify, easy to feel.

What it does

End the month-end review crunch.

The senior vet reviews each visit as it lands — so when month-end comes, there's nothing left to check. Bills post on day 1.

  • Capture on the farm

    An offline-first phone app for the vet — clinical notes, medicines (with batch + expiry), photos and voice memos. No reception bars required.

  • Five minutes per visit, before you start the engine.

    Wellies off, shoes on, phone in hand — pre-loaded farms, pre-loaded animals, withdrawal periods auto-filled, drug batches by barcode. And when you have to bolt to an emergency, voice notes catch everything you'd have typed.

  • Three-tier review

    Raw → vet review → senior review → approved. Small batches, daily — so month-end has nothing piled up. Every override logged.

  • Pushed straight into your PMS

    No re-keying, no double entry. At month-end, each farmer's visits batch into a single monthly invoice in Provet Cloud, Robovet, or whichever PMS you use — already approved, ready to post.

  • UK VMR 2013 compliance baked in

    vmr_category, batch number, expiry, withdrawal periods — captured and pushed on every medicine record. Audit trail is append-only forever.

  • Discount engine that gets it right

    26 banded tiers per practice, line-then-invoice-then-VAT order, senior-vet overrides logged. Stop arguing about Mrs MacLeod's bill.

  • Built for the barn, not the boardroom

    Designed for one-handed use in wellies. Big tap targets, dyslexia-friendly typography, works on a cracked screen.

How it works

Record. Review. Release.
Regularly — not one panicked week after month-end.

  1. 1

    Record

    Notes, meds, photos, voice memos — on the phone, in the field, offline.

  2. 2

    Review

    Back at the surgery, the vet tidies and submits; the senior signs off — a handful of visits at a time, every day, not a fortnight's pile in one sitting.

  3. 3

    Release

    Day 1 of the new month: each farmer's monthly invoice batched and pushed to your PMS. Practice books it. Job done.

Sister app for your clients

A farmer app that closes the loop

Every FarmVet Hub practice gets a free companion app for their farmer clients — a clean web app, no app-store install required. They get the visit summary, the medicine label, the delivery note and the invoice as soon as you approve them.

  • Visit summaries, delivery notes and drug labels delivered straight after approval.
  • Withdrawal periods, batch numbers and expiries searchable per animal or group.
  • Every dose logged against a cow — or a whole Shed for group treatments — with the animal IDs flowing back to your records.
  • A medicine Today-list: doses due, courses to finish, withdrawal periods ending.

The whole medicine loop is free — medicine sales pushed from your practice, dispensing records, dose logging and withdrawal tracking, for every farmer you refer. Non-medicine herd tools — repro and cull-decision action lists, herd-health KPIs and reporting — are the only optional paid add-on.

Vet-led referral: each practice invites its own farmers. We don't market to them directly.

9:41

Good morning

4 cows on milk withhold today, 2 clearing within 48 hours.

4

Milk withhold

of 50 milking

3

Meat withhold

across the herd

47

Doses · 30d

0.51 per animal

2

Clearing < 48h

back to saleable

Today's tasks

4

  • Remove CIDR

    Buttercup · Overdue · 7 May

    0216

  • Penicillin G — dose 3 of 5

    Daisy

    0123

  • AI — heat check

    Hazel

    0305

Animals under withdrawal

5 of 65
  • B 0518

    Bramble

    Clears 10 May · 1d

    Milk
  • B 0216

    Buttercup

    Clears 11 May · 2d

    Milk
  • H 0305

    Hazel

    Clears 12 May · 3d

    Milk
  • D 0123

    Daisy

    Clears 14 May · 5d

    Both
  • P 0804

    Posy

    Clears 18 May · 9d

    Meat
Today
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Medicine
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